This policy sets forth the type of information we collect, how it is stored and used, and the rights and options you may have with respect to your personal information.
Our goal is to collect the minimum amount of information necessary - whether from interested parents, applicants, enrolled students, alumni, employees, or contractors.
A person’s interaction with RSM occurs during the request for evaluation, enrollment and re-enrollment processes, and throughout a student’s enrollment with RSM, and as alumni. We also collect information from applicants for employment as well as employees and contractors of the school.
From the moment you first interact with our public website www.mathschool.com, we may collect personal information. Sometimes we collect personal information automatically when you interact with our website and sometimes we collect the personal information entered directly by you. At times, we may collect personal information about you from other sources and third parties, even before our first direct interaction. We may automatically collect information regarding the actions you take on the website ("Usage Information"). Usage Information helps us understand trends in our users’ needs and improve our website and its functionality. We also may use Usage Information for general marketing purposes. This Privacy Policy in no way restricts or limits our collection and use of Usage Information, and we may share Usage Information about our users with third parties for various purposes, including to help us better understand your needs and improve our website. When you use our website and/or provide us with information, some examples of the Usage Information we may collect include: the type of Web browser you use, your operating system, your web requests, your location, your Internet Service Provider, your IP address, referring/exit pages and URLs, the pages you view and how you interact with links on our website, comments and other content you post, the time and duration of your visits to the website and other such information. We may store such Usage Information itself and/or such information may be included in databases owned and maintained by agents or service providers. We may also collect information that identifies the device you use to access the website, your device’s unique device ID, the IP address of your device, your operating system, connection type (e.g. WiFi or cellular) and GPS technology (or other similar technology) to determine your current location when you use a mobile device to access the website. If you do not want us to have your location information, you should turn off the location services before accessing the website from a mobile device. We may use such information and pool it with other information to track, for example, the total number of visitors to our website, the number of visitors to each page of our website, etc. We use this information to help us understand how people use the website and to enhance the website. Other than IP addresses and traffic information collected described below, we do not collect personally identifying information on our website unless you choose to provide such information to us.
It is important to RSM to protect the privacy of young children who may use our website. Children under the age of 13 are not permitted to submit an inquiry form or application to RSM. Parents or legal guardians of a child under the age of 13 must complete the inquiry form and consent to the submission of an application to the School. RSM does not knowingly solicit or collect the personal information of children under the age of 13 on this website.
Upon website user acceptance, we use cookies (a small text file placed on your computer to identify your computer and browser). We may also use Web beacons (a file placed on a website that monitors usage). We use cookies and Web beacons to improve the experience of the site and services we provide, such as pre-populating your username for easier login, to allow user-specific messaging or to permit user-specific advertising. We do not use cookies or Web beacons to collect Personal Information. Most Web browsers are initially set up to accept cookies. At this time, the school does not recognize automated browser signals regarding tracking, including "do-not-track" signals. You can remove persistent cookies and change your privacy preferences by following directions provided in your Internet browser’s "help" directory. However, certain features of the site or services may not work if you delete or disable cookies. Some of our third party providers may use their own cookies and Web beacons in connection with the services they perform on our behalf.
It is expected that information shared with RSM during the evaluation and enrollment process is given with the consent of a parent or guardian. The school does not knowingly collect information from anyone under the age of 18 without the consent of a parent or guardian.
During the evaluation and enrollment process, personal information will be collected and stored about the applicant and family for the purposes of placing the student in the appropriate class. RSM also will use the information for communicating with the family during the (re)enrollment process.
Personal information about applicants, their parents/guardians and siblings will be collected via our Parent Portal website (the Application / Registration form). Additional information may be collected by the school office via evaluation, phone calls, SMS messages, references, and emails.
Types of personal information collected include names, addresses, phone numbers, emails, photos, gender, dates of birth. Further, we collect information about the student’s academic and disciplinary history (both within and outside RSM), medical/allergies, athletic, and extra-curricular records and interests, as well as possibly financial information (to process financial aid requests). Additional information regarding the student’s parents or guardians such as occupation and employment, marital status, and experience with specific math curricula also will be collected.
Credit card and other payment information is collected and used only for fee and tuition payment processing through an encrypted, secure, third party processing system, and is not retained by RSM for other purposes.
Student Enrollment information is kept permanently.
It is expected that information shared with RSM during a student’s enrollment is given with the consent of a parent or guardian. RSM does not knowingly collect information from anyone under the age of 18 without the consent of a parent or guardian.
Once enrolled, RSM continues to collect and process personal information for the purposes of providing educational services to the student. The personal information is used to keep you informed about the school, identify optimal academic assignment and practice recommendations, and to offer you access to school services. The academic progress and achievement data may also be used for research purposes and to optimize RSM curricula. Personal information also will be collected, and stored (about the student and family) for the purposes of tracking student progress at RSM.
This information collection is required if one wants to be enrolled at RSM. To the extent that any requested personal information is not necessary for the performance of RSM’s agreements and policies, such requests will be separately identified and the appropriate consent obtained.
Student records are kept permanently.
Alumni, friends and parents are lifelong members of the RSM community. RSM has staff dedicated to keeping our alumni, friends and parents (past and present) connected to the school.
Types of information collected may include name, address, phone number, email, gender, date of birth, employment, gifts received, and events attended. Credit card numbers are collected and used only for donation or payment processing through an encrypted, secure, third party processing system, and are not retained for other purposes.
The information we collect is or might be used in the future for a variety of reasons, including:
Since RSM likes to keep in contact with you for life, we retain these records permanently.
For any questions regarding the collection or use of alumni information, please contact privacy@mathschool.com
You also may send us personally identifying information, for example, in an email message containing a question or comment, or by completing a web form that provides us with this information. We use personally identifying information from these communications primarily to respond to you. We may forward your correspondence to school representatives who are better able to answer your questions. We may also use your email to contact you in the future about our programs that we deem may be of interest to you. We do not share your name or email address with any third parties.
We may disclose your information pursuant to legal requirements and to comply with our school rules and policies. We also may share your information with:
We also may share your information with third party vendors providing services to us in our operations. RSM uses cloud-based software to efficiently assist the school in its operations. Most information, including personal information, is processed and/or stored in these systems. These cloud-based software providers also have their own security policies, terms of use and privacy policies.
We may employ third-party companies and individuals due to the following reasons:
We contract with a number of third-party suppliers that enable us to provide our products and services and operate our business. These third-party suppliers perform the functions described below and are considered subprocessors under applicable data protection laws (“Subprocessors”). We require our Subprocessors to implement proper security measures to safeguard and to respect the privacy rights attendant to Customer Data and Collected Data.
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Data Subprocessors |
Processing Activity |
Location |
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AWS |
Data Storage |
United States |
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Microsoft |
Database |
United States |
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Twilio Blackbaud Tuition Management Texas Book Company |
Cloud Communications Tuition Management Textbook Ordering and Shipping |
United States United States United States |
Our website offers links to other sites that are not owned or affiliated with RSM. These sites have their own security policies, terms of use and privacy policies. If you choose to visit one of these websites you should review the policies of that particular site. RSM exercises no control over, and is not responsible for the privacy practices or the content of such websites.
Text, images, videos, documents, and any other electronic materials and media available on the School’s websites are available as a resource to the public and are the sole property of RSM and are protected by copyright. The reproduction, redistribution, and/or exploitation of any of these materials is prohibited without express, written consent from RSM.
All users agree that all content and data, particularly any telephone numbers, email addresses, postal addresses, curricula, assignments, assets or other information contained on the RSM websites, is restricted to the personal use of authorized visitors only. The commercial use of information in the RSM websites is strictly prohibited. Users agree not to copy, post, email, or otherwise transmit any unsolicited or unauthorized advertising or promotional materials.
The School reserves the right to limit, restrict, or terminate the use of the website by any individual person or party with or without notice at any time.
Information Access
You may request confirmation of whether or not RSM is processing personal information about you. If so, you have the right to see or obtain a copy of that information and to learn: for what purpose(s) we are processing that information; the categories of information; the identity of those who receive the information; if we receive personal information about you from other sources, any available information about those sources; and how long we keep the information or, if the period is not determined, the factors that we use to determine that period.
Correction and Completion
You have the right to request correction of personal information that you believe is inaccurate. Where you believe the information is incomplete, you have the right to complete the information, including by supplementing the information with a statement.
Right of Erasure or “To be Forgotten”
You have the right to request that RSM permanently delete your personal information when:
This right will not apply where continued processing of your information is necessary for:
Although RSM may remove most personal information such as contact information (address, phone number, etc.), there may be information we cannot remove, including, but not limited to, certain records such as student’s attendance, assignments received at RSM, answers provided, and grades.
Restriction on Processing
You have the right to request that RSM stop or restrict the processing of your personal information where:
If you successfully exercise this right of restriction, we will process the information in question only: (i) where we have your consent to do so; (ii) for the establishment, exercise or defense of legal claims; (iii) for the protection of the rights of another person; or (iv) for reasons of important public interest. In the event that any such restriction is lifted and processing resumes, we will inform you beforehand.
With respect to personal information that we have received directly from you (as opposed to information that we may receive about you from sources other than you), you have a right to request and receive such information in a structured, commonly used and machine-readable format. You also have the right to transmit such information to another entity without interference from us.
Please note that this right of portability applies only in limited circumstances, such as: where we are processing personal information on the basis of your consent or pursuant to our contractual agreements with you, and the processing is carried out by automated means. If you request that we transmit your information directly to another individual or entity, we will comply where it is feasible to do so.
You may object to processing of your personal information that is based on RSM’s determination that such processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority, or that such processing is necessary for the purposes of the legitimate interests pursued by RSM.
If we process your personal information for purposes of direct marketing, you may object at any time. Direct communications from RSM that are for marketing, promotional, or solicitation purposes may contain an option for unsubscribing and if so, will provide instructions for how to do so.
The school employs commercially reasonable physical, electronic, and procedural safeguards to protect the confidentiality and security of personal information and other information and data transmitted to us. However, no data transmission over the Internet or other network can be guaranteed to be 100% secure. You acknowledge and accept the data security risks of using our website and our services.
This site is hosted and the provision of our services are in the United States. If You are accessing the sites or using our services from the European Union, other countries in Europe, Asia, or any other region with laws or regulations governing personal data collection, use, and disclosure that differ from U.S. laws, please be advised that through your continued use of the site or our services, which are governed by U.S. law and this Privacy Policy, you are transferring your personal information to the U.S., and you consent to that transfer. Your personal information may also be accessible to law enforcement and national security authorities in the United States, without notice to you and without the knowledge or consent of the school. The laws in the U.S. may not be as protective of your privacy as those in your location. By using our site and services, you agree that the applicable laws in the U.S. will govern the collection, use, transfer, and disclosure of your information. If you do not agree to these terms, do not use this site or our services.
If you wish to exercise any of the rights described above or have any questions about this Privacy Policy, please do so by contacting privacy@mathschool.com
We will attend to your request promptly and will respond within a reasonable time. If you are dissatisfied with our handling of your request, we ask that you give us the opportunity to resolve the issue; however, you have a right to lodge a complaint with the supervisory authority where you are located.
Changes to this Policy
RSM reserves the right, in its sole discretion, to change this Privacy Policy in whole or in part, at any time. Your continued use of the website after any changes to the Privacy Policy have become effective will be considered acceptance of those changes. When we make changes we will also revise the "last modified" date of the Privacy Policy page. We encourage you to review this Privacy Policy periodically.
Effective: 7/5/2023